Legal Administrative Coordinator
Company: Roseland Community Hospital
Location: Chicago
Posted on: June 27, 2025
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Job Description:
GENERAL SUMMARY The Legal Administrative Coordinator will
provide essential administrative support to the Administration team
and reports to the CEO/President. This role will assist with
managing contracts, maintaining legal files, recording and
distributing board meeting minutes, and supporting the legal team
in various healthcare-related legal matters. The position is
critical in ensuring that the hospital remains compliant with
legal, regulatory, and policy requirements while maintaining an
organized and efficient legal administration process. ESSENTIAL
FUNCTIONS 1. Contract Management: · Assist with drafting,
reviewing, and managing contracts including vendor agreements,
service contracts, and employment agreements. · Maintain a system
for tracking contract timelines, renewals, amendments, and
compliance with hospital standards. · Ensure all contracts comply
with legal, regulatory, and hospital policy requirements before
execution. · Collaborate with relevant departments to ensure
contracts align with hospital objectives and meet legal
requirements. · Track and store executed contracts and manage the
process for obtaining necessary signatures. 2. Legal Documentation
& Administration: · Organize and maintain legal documents,
including contracts, filings, and correspondence, ensuring they are
accurately recorded and easily accessible. · Provide support in
preparing and reviewing legal documents for various hospital legal
matters. · Assist with legal research and drafting documents needed
for regulatory submissions or internal policies. 3. Board Meeting
Support: · Attend hospital board meetings to record comprehensive
and accurate minutes. · Prepare and distribute minutes to board
members and other stakeholders in a timely manner. · Assist with
the coordination of board meeting agendas and distribute relevant
materials before meetings. · Follow up on action items from board
meetings to ensure timely completion of tasks. 4. Compliance and
Regulatory Support: · Assist in monitoring compliance with
healthcare laws and regulations, including HIPAA and patient
privacy requirements. · Track and maintain records related to
regulatory filings and hospital compliance activities. · Support
internal audits, investigations, or compliance initiatives to
ensure the hospital remains in adherence with applicable laws. 5.
General Legal Support: · Act as a liaison between internal
departments, outside legal counsel, and other stakeholders. ·
Handle confidential and sensitive legal information with discretion
and professionalism. 6. General Administrative Tasks: · Perform
various clerical tasks such as filing, answering phones, and
handling mail for any legal matters. · Organize and prioritize work
to meet deadlines and ensure smooth workflow within the department.
KNOWLEDGE, SKILLS, ABILITIES REQUIRED: · Education: Associate’s
degree in Paralegal Studies, Legal Studies, or a related field
required. Certification as a Legal Assistant or Paralegal (e.g.,
from NALA, NFPA) is preferred. · Experience: 2-4 years of
experience in a legal administrative role, preferably within a
healthcare or hospital setting. Experience with contract
management, including drafting, reviewing, and organizing
contracts. Knowledge of healthcare laws and compliance standards
(e.g., HIPAA, patient privacy laws) is highly preferred. Experience
with preparing and recording meeting minutes, particularly for
board or executive-level meetings.
Keywords: Roseland Community Hospital, Carol Stream , Legal Administrative Coordinator, Legal , Chicago, Illinois
