Administrative Liaison

Company: LHH US
Location: Chicago
Posted on: January 30, 2026

Job Description:

Job Description Job Description LHH is seeking an Administrative Liaison for our client. This role helps ensure smooth daily operations, supports union-related compliance processes, and facilitates effective communication and coordination across departments. Key Responsibilities Prepare agendas, minutes, correspondence, and support meeting logistics. Maintain calendars, team schedules, and department communications. Set up and manage video conferencing (Zoom, Teams) and meeting tools. Support the Director with scheduling, travel, reporting, and follow-up tasks. Assist team members with supplies, mailings, filings, and arbitration support. Serve as liaison to other departments, including HR. Coordinate cross-functional projects and track timelines and deliverables. Communicate with members, partners, public agencies, and external stakeholders on behalf of the organization. Prioritize work effectively in a fast-paced environment; work irregular hours as needed. Key Qualifications Minimum 2 years of experience in a nonprofit or similar mission-driven setting. Intermediate to advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint), Canva, and digital collaboration tools. Ability to work effectively in a multicultural, diverse, and inclusive environment. Bachelor's degree or equivalent administrative/operational experience. Ability to work independently, think creatively, manage time well, and take initiative. Proven ability to maintain strict confidentiality regarding staff and organizational matters. Strong organizational skills with the ability to prioritize, manage deadlines, and adapt in a dynamic environment. Effective written communication skills; able to synthesize information into clear, concise reports or summaries. Exceptional verbal communication and the ability to interact professionally with all levels of the organization. Pay/Benefits: · $27/hr - $35/hr depending on experience · Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria Pay Details: $27.00 to $35.00 per hour Search managed by: Ryan Tegtmeier Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate -privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Keywords: LHH US, Carol Stream , Administrative Liaison, Legal , Chicago, Illinois