Senior Executive Assistant (Transportation)
Location: Carol Stream
Posted on: January 5, 2022
Working in a high-volume environment, this position will be
responsible for direct support of Officer level leadership. This
role provides a broad range of strategic and tactical support to
internal and external customers.
The successful candidate will be exceptionally organized, possess a
strong work ethic, be highly collaborative, able to multi-task, and
hold the highest level of professionalism and discretion. Prior
experience supporting officer level leadership is required for this
-Compile and monitor the daily schedules and coordinate travel for
all direct reports and other team members; maintain calendar of
events, project deadlines and agendas. Review incoming
-correspondence for important dates, establish diary follow-up,
compose response letters and assist with emails, calls, and other
-Create and format ad hoc and routine reports, presentations,
spreadsheet projects, etc. as requested.
-Coordinate, support and provide assistance for all aspects of the
department administrative processes, including meeting scheduling,
incoming calls, associate requests, mail distribution, attendance
reports etc., as requested, ensuring accurate and timely
-Ensure visitors are provided appropriate directions, lodging, and
-Directly manage, or forward to the appropriate parties, the proper
resolution for customer service issues and complaints.
-Process and track invoices. Run invoice reports upon request.
-Provide phone coverage, taking messages, for department upon
-Oversee, develop and maintain needed administrative record keeping
systems and processes for the department.
-Ensure monthly newsletter is generated and sent out to area
associates by the end of the first week.
-Create and manage monthly technical and leadership training
reports. Identify eligible associates for upcoming courses.
-Utilize AS400 system process reports.
-Assist the recruiting team with scheduling career fairs and other
events. Manage referral programs.
-Other duties and responsibilities as assigned by supervisor
-4-7 years of administrative support experience supporting senior
-Minimum high school diploma; some college is helpful, as
additional education provides broader perspectives, and provides
additional functional expertise that can be applied on the job
- Very strong interpersonal skills to communicate effectively both
in writing and verbally; ability to draft correspondence on behalf
of the supported leader.
- Professional demeanor with demonstrated customer service
-Expert proficiency in all frequently used business software
programs, applications or tools (Word, Excel, PowerPoint, Visio,
Access, internet usage) required
-Past experience utilizing audio and visual conferencing equipment,
including web-meeting software highly preferred.
- Ability to manage and maintain complex calendars and schedules
and to navigate appointments
-Regular, predictable, full attendance is an essential function of
-Willingness to travel as necessary, work the required schedule,
work at the specific location required, complete Penske employment
application, submit to a background investigation (to include past
employment, education, and criminal history) and drug screening are
-The physical and mental demands described here are representative
of those that must be met by an associate to successfully perform
the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
-The associate will be required to: read; communicate verbally
and/or in written form; remember and analyze certain information;
and remember and understand certain instructions or guidelines.
-While performing the duties of this job, the associate may be
required to stand, walk, and sit. The associate is frequently
required to use hands to touch, handle, and feel, and to reach with
hands and arms. The associate must be able to occasionally lift
and/or move up to 25lbs/12kg.
-Specific vision abilities required by this job include close
vision, distance vision, peripheral vision, depth perception and
the ability to adjust focus.
Penske is an Equal Opportunity Employer.
About Penske Truck Leasing
Penske Truck Leasing Co., L.P., headquartered in Reading,
Pennsylvania, is a partnership of Penske Corporation, Penske
Automotive Group and Mitsui & Co., Ltd. A leading global
transportation services provider, Penske operates a premier fleet
of vehicles and serves its customers from locations in North
America, South America, Europe, Australia, and Asia. Penske's
product lines include full-service truck leasing, contract
maintenance, commercial and consumer truck rentals, used truck
sales, transportation and warehousing management and supply chain
management solutions. Visit www.GoPenske.com to learn more.
Keywords: Penske, Carol Stream , Senior Executive Assistant (Transportation), Professions , Carol Stream, Illinois
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